Hostel Life

A student pursuing his or her studies in the Indira Gandhi Group of Institutions may reside in a hostel owned and maintained by the Indira Gandhi Group of Institutions during the studentship of the academic program. Indira Gandhi group of institutions will provide hostels at its campuses.
The rules and regulations are framed to ensure that the student studying in the hostel is comfortable in a conducive environment for healthy living discipline is maintained among inmates and the hostel property is protected.

Administration
General administration of the hostel shall be by the hostel committee consist of the following members.
1. CEO
2. Principal
3. COO
4. Chief Warden
5. Warden

1. Admission and termination

1.1 Admission
Admission to a hostel is provisional and will be confirmed only after approval from the concerned Principal and payment of fees, as given below.

1.2 Mandatory accommodation
For all residential campuses hostel accommodation is mandatory. The hostel is treated as an extension of the Indira Gandhi Group of Institutions and observance of the rules and regulations of the hostel is compulsory for all the students.

1.3 Room Allotment/ Shifting
Room allotment is done by the warden in consultation with the AO. Each room can accommodate 3 to 4 students depending on the room size. Students shall not interchange their room with another student or shift to a vacant room or bed without prior intimation from the warden. The warden has the right to shift any student from his or her room to another room in the hostel. An amount of Rs.500/- would be charged for room shifting. However, students who had paid the hostel fees as single instalments at the beginning of the academic year, need not pay this amount for room shifts.

1.4 Guest Accommodation
Guest accommodation including the mess facility will be provided for all students of Indira Gandhi Group of Institutions subject to availability of room/bed for a fixed minimal fee of Rs: 375/*- only per day.
*Subject to terms and conditions

1.5 Re-allotment of Hostel Accommodation
The provision of hostel accommodation at the time of admission does not automatically ensure its continuation in the subsequent years. Readmission needs to be taken before the commencement of each academic year. Re-allotment of rooms in subsequent years may be rejected for students who indulged in acts of indiscipline.

1.6 Local Guardian
The student needs to register the details of the local guardian duly signed by a parent.
A copy of the hostel rules needs to be signed by the local Guardian/ Parent & Student. If it doesn’t have a local guardian will be required to get an email from the Parent for going out from the hostel.

1.7 Safety and Personal Belongings
The student is responsible for the safety of their valuables and they should be kept securely in the Drawer/ Suitcase/ Bag/ under lock students should not leave mobiles, ornaments, or any other valuables in the room. The college will not be responsible for any loss.

1.8 Furniture and Fixtures
The student shall not bring any extra furniture or fixtures in the room. All furniture and fixtures in the room allotted to the student must be cared for properly. The student will be required to pay double the original cost if any item is found damaged or missing from their room due to careless negligent
handling. The student will also be required to pay twice the charge for the repair of an item that is found to have been willfully damaged or has been damaged on account of misuse or unfair wear and tear.
A) In charge of furniture fixture: Students are prohibited from changing any furniture fixture from one point or location in the hostel to another, besides a penal recovery will be imposed by the warden. Students involved in such activity may be expelled from the hostel without notice.
B) Assets in common areas or corridors: Theft or damage to hostel assets in common areas or corridors will be recovered from all students on that floor.

1.9 Electricity restrictions
Electric appliances shall not be permitted in the room. The lights in the bathroom should be used only as and when necessary and shall be switched off when the bathroom is not in use. While leaving the room students should take care to switch off the lights and fan. Table lamps can be used for study purposes after light out times.

1.10 Water wise habit
Wisely using water to save it from being wasted is important.To save water we have to,
1) Do not leave taps running while brushing teeth, washing clothes, etc. Clean, bountiful water is one of the most important resources around the World. With the current world population reaching 7.4 billion people, our rapidly growing use of water for industry, agriculture, sanitation, and drinking has led to freshwater consumption tripling over the last 50 Years. With added consideration of seasonal variability and accessibility, water is often not where we need it when we need it. No matter where you are in the world, you can do your part to conserve water by saving water from being wasted.

1.11 Room Checking
The principal, hostel wardens, or any other officials of the Indira Gandhi group of institutions along with the security guards or warden may inspect or check the room of the student and belongings in their presence at any time of the day or night if required.

1.12 Use of Vehicles
Students who have 2-wheelers or 4-wheelers shall get due sanction from the Principal or Administrative Officer by submitting a copy of registration papers and driving license for using it inside the campus. Vehicle speed is limited inside the campus; all inmates need to obey security personnel’s directions for the same.

1.13 Expulsion from Hostel
Indira Gandhi group of institution management, principals, or warden reserve the right to terminate the temporary permission of students to stay in a hostel for any wilful disobedience causing damage to person or property / if violate hostel rules and such inmates will be recommended for expulsion from Indira Gandhi group hostel and not any kind of hostel fee will be refunded in such cases.

1.14 Hostel Fee
The hostel fee should be paid in advance for 1 year. Part payments are allowed for financially poor students only. If part payment opted an establishment fee may be levied additionally. Students those who are having grant should pay the additional amount before admission.

2. Attendance, Timings, Leave and Visitors

2.1 Attendance Register
Attendance is taken by the warden between 06:00 PM and 06:30 PM every day, each inmate has to personally sign on the register or biometric attendance record everyday between 06:00 PM and 06:30 PM after such prescribed time the student is not allowed to go out of the hostel. Going out will lead to disciplinary action. Girl’s hostel will be closed at 6:00 PM. All the inmates should reach the hostel before 6.00 PM after which the gate will be closed, the gates will reopen at 6:00 AM the next day. Latecomers will have to make an entry in the register kept in the hostel which will be informed to his/her parents or local Guardian or principal. Late coming will lead to cancellation of permission to stay in hostel and fee will not be refunded and the same shall be informed to his or her parents or local Guardian.

2.2 Going for outside competitions
The students are permitted to go outstation for participation in various competitions only after submitting proof and application along with the parents’ consent to the jury and getting permission from the Principal.

2.3 Celebration of Festival and Birthdays
The student shall take prior permission of the principal or warden for celebrating any festivals and birthdays. Birthday celebration should be done at a common place for one or 2 hours preferably between 8:00 PM and 10:00 PM. There should not be any kind of discomfort to other students. Outside friends of any kind will not be allowed.

2.4 Identity Card
The students should always carry their identity cards provided by Indira Gandhi Group of Institutions with them when moving out of the campus so that in case of emergency or accident the Indira Gandhi group of institutions can be contacted and informed. The Students should cooperate with the security personal. Students not carrying identity card with him or her will be reported to the Principal for action.

2.5 Visitors
Visitors or parents are allowed to visit the student only at the visitors lobby,
between 9:00 AM to 5:00 PM only. No students are allowed to take any Visitor to her or his room. Personal servant/ domestic help are not allowed inside the room. The parents should corporate with the hostel authorities and should be always available on call.

3. Mess and Dining Facility

3.1 Mess
The Hostel fee need to be payed for one year in advance at the time of admission to the hostel.

3.2 Mess Timings
Food as per fixed menu will be served to the inmates as per following schedule
a. Breakfast 7:30 AM to 8:30 AM
b. Lunch 1:00 PM to 3:00 PM
c. Evening tea 4:00 PM to 5:15 PM
d. Dinner 7:00 PM to 8:15 PM
e. Sunday Breakfast 8.30 AM to 9.30 AM*
*Subject to terms and conditions.

3.3 Mess Employees
The inmates should not interact with the hostel and mess employees directly
in any case. At any time any complaint regarding employees should be reported the chief warden only.

3.4 Lodging only facility
Lodging alone will not be permitted under any circumstances to the hostel inmates.

4. General Rules

4.1 Dress Code
The student should be decently dressed when they’re out of room.

4.2 Silence
Strict silence shall be observed in hostel from 10:00 PM to 6:00 AM. Care shall be taken at all times to ensure that music or loud talking is not audible outside the room. Any celebrations or voice making celebrations which cost disturbance to other inmates in the hostel premises will not be allowed.
Recreation facilities will be turned off at 9:00 PM.

4.3 Cleanliness
All inmates shall keep their rooms, veranda and surroundings neat and clean all the times and shall not throw anything including trash dental materials in such places.
4.4 House Keeping
Housekeeping will be normally done between 9 AM to 4 PM.

5. Strictly Prohibited activities

a. Ragging
Ragging in any form whatever is strictly banned & it is cognizable offence and violation will invite action as per law of the land In addition to expulsion from the Indira Gandhi group of institutions. Being a silent spectator and not reporting or stopping others energy in ragging is also an offence and will invite similar disciplinary action.

b. Alcohol drugs or smoking
Consumption of alcohol or intoxicating drug or substances of any kind is strictly prohibited. Disciplinary action leading to expulsion from Hostel/ College will be followed if noted.

c. Gambling
No gambling of any kind shall not be allowed on the premises of the hostel/in rooms, any violation will invite action as per law of the land In addition to expulsion from the college.

d. Misuse of Internet and online social media
Usage of social media or online platforms against the institute or any other person of organization will invite disciplinary action. Student indulging such act of violating the code of internet usage will be punished/or expelled from hostel or college.

e. Political or communal activity
Student shall not indulge in any particular communal activity which is determinable to the law and order and or against the government. Student should not carry any propaganda of publicity of any nature whatever in respect to any of any political or commercial matters.

f. Information to media
Prior written permission of the warden or Principal for giving any
information or interview regarding hostel to any member of press, print media or radio television or any other media or before making any speech containing any information regarding the hostel.

g. Firearms
Any type of storage of explosives and inflammable goods on the premises of hostel strictly prohibited. Violation of the same will lead to expulsion from hostel and Indira Gandhi group of institutions.

h. Pets
Bringing or keep pampering any pets in the hostel premises or college campus is not allowed. Offering food to stray dog is banned.

Violation of hostel rules- Disciplinary action
In addition to penalties, punishment and fine provided in this rules disciplinary action as per law of Indira Gandhi group of institutions& code of conduct shall be taken against student violating this hostel rules and regulations. Recovery of damage or losses to property
If any common properties are lost or damaged the loss will be recovered from the students in equal share who are responsible for the damage or loss.
In general use of property in case the damage loss cannot be pinpointed to students then collective fine to recover the lost will be levied by the warden.
Suggestions and complaints should be either deposited in suggestion box or extended in suggestion register kept in the hostel office.

Grievance Redressel
All Grievances related to hostel should be addressed to Chief Warden, if the complaint is found not rectified within 7 days same can be bought to the notice of Principal through COO.
Grievance Redressel Committee
1. Dr. Eldho T. Paul, Vice Principal
2. Mr. Bijesh P.K., Chief Operating Officer
3. Dr. Nimmy Sabu, Reader, Dept. of Pedodontics
4. Ms. Mariam T.V., Warden
5. Ms. Satyaja S., Office Staff
6. Ms. Sheeja Jobin, Office Staff
Committee reserve the right to amend add or remove any of the rules as and when found necessary.